Adding Urgency to Microsoft Teams

The chat function in Microsoft Teams is ideal for quick real-time comments and conversations. However, many people overlook the formatting functions available:

In addition to basic formatting like bold and italics, MS Teams provide the opportunity to add color by using the highlighter tool:

Additional formatting tools can be found under the 3 Timbits menu ( ... ) including Mark as important:

This will make your whole post stand out:

Trevor Beck is MacEwan's newest technology trainer. Have an idea for a training session for your department or class? Send your request to techsupport@macewan.ca.

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Creating Virtual Office Hours with Google's Appointment Slots

As a Google Apps for Education (GAFE) university, Appointment Slots is an exciting feature that we get to enjoy that a personal Google Gmail user doesn't. For faculty, this is a great way to publish office hours so students can go online and pick a time slot. Note: both parties must be logged into their Google accounts. Using Appointment Slots in a Groupwise World Although access is available to Google Calendar, staff and faculty will continue to use Groupwise for their email and calendaring functions (Google Calendar does not sync to a user’s Groupwise calendar). Although you will have to maintain 2 calendars, this does not have to be complicated: when a student books a time, an email is sent to your Groupwise account you can have a daily agenda of your Google Calendar emailed to you You can access your Google calendar by logging into myportal.macewan.ca . From there, select Google Calendar from the launch pad on the left. (if that doesn’t work, you can al...

Manage Your Work and Personal Google Profiles

If you're a personal Gmail user at work, you've probably run into a situation where you're visiting a Google resource and it asks for your to login using your MacEwan University credentials. To get back to your personal Gmail, you may have to again logout and log back in (or sometimes you're be asked to switch accounts ). A simple solution to this is to use Profiles in Google's Chrome browser. Basically, it's like having 2 different browsers - one for your personal account and one for your work account. This will help ensure that you keep those 2 worlds separate! Instructions for setup can be found here: https://support.google.com/chrome/answer/2364824?hl=en Tip When you setup the accounts, assign different icons and themes to each account so you can easily see which window is logged into which account. To find out how you can take advantage of Google Apps in your area, contact Trevor Beck ( beckt@macewan.ca ) at 780-497-5053.

Built in Optical Character Recognition (OCR) in Google Docs

Ever had to retype a page of text? It's a long process that nobody really likes to do — except Google! Optical Character Recognition (OCR) lets you convert images/PDFs with text into text documents. All you need to do is scan, upload and Google will convert your document. So let's look at the steps: Scan your document. You can use a regular scanner, photocopier/scanner or numerous apps for your mobile device to scan your document. Upload the file . Currently, to take advantage of OCR, you must do this through your desktop browser. Ensure Convert text from PDF is selected in the settings: Start the upload Once conversion is completed, Google will create a document for you that contains an image of each page followed by the text it converted for that page. This provides an easy way to check Google's work and make any corrections. You can see 2 samples here . For more information see: About Optical Character Recognition in Google Drive . To find out how yo...

Google Tips for MacEwan University

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