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Creating Virtual Office Hours with Google's Appointment Slots

As a Google Apps for Education (GAFE) university, Appointment Slots is an exciting feature that we get to enjoy that a personal Google Gmail user doesn't. For faculty, this is a great way to publish office hours so students can go online and pick a time slot.

Note: both parties must be logged into their Google accounts.



Using Appointment Slots in a Groupwise World

Although access is available to Google Calendar, staff and faculty will continue to use Groupwise for their email and calendaring functions (Google Calendar does not sync to a user’s Groupwise calendar). Although you will have to maintain 2 calendars, this does not have to be complicated:


You can access your Google calendar by logging into myportal.macewan.ca. From there,  select Google Calendar from the launch pad on the left. (if that doesn’t work, you can always go directly to calendar.google.com after you’ve logged in).

Additional Tips

  • add the link to your appointment slots to your email signature using a URL shortener like goo.gl
  • add a QR code to your appointment slots on assignment handouts
  • once created, you or the student can add others to the appointment

To find out how you can take advantage of Google Apps in your area, contact Trevor Beck (beckt@macewan.ca) at 780-497-5053.
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